Time is your greatest asset. You need to use your time well to provide the best service you can for your clients. By doing this, you will not only make your clients happy, but you will also build your client’s trust in what you do.
It is crucial in remote work because they do not monitor you as closely. You do not want unnecessary distrust just because you cannot deliver quality tasks on time. After all, when you have happy clients, you can get the goals you want from your career.
But it is not as easy, especially when you are at home. Here are tips for managing your time well.
Find out more about the ways on how you can manage your time in the succeeding topics.
It is common knowledge to set goals during your work period. It helps us to focus more on the things that are urgent and essential for the workweek. But why are you unable to finish your tasks well even if you have goals?
To step it up further, you may need to make your goals SMART! As the acronym suggests, SMART goals can lead you to smarter decisions when you apply them in your life. Your goals should be:
A: Get 100 leads from LinkedIn
B: Get 100 leads from LinkedIn in 4 weeks.
Goal B inherently sets you to get 25 leads a week to hit the goal. You will know if you are close or far from the goal before the deadline ends.
For example, by the second week, you just have 20 leads total. You can now brainstorm for other strategies your team can do to hit the deadline by the end of the month.
Remember that goal setting is a purposeful process. Our careers and tasks are ever-changing, and so is our goal. Some of our goals today may be irrelevant tomorrow. The same goes for strategies. What works well in the past may be ineffective today.
Goal setting is a cycle of constant action, evaluation, and readjustment. Always go back to your goals and see if something can be improved further.
A To-Do List boosts your productivity by giving the focus you need. But based on experience, does it really help you? Or is it just a long list of supposed to-dos you can’t seem to finish at all?
We’ve all been there. Lists are helpful. You just need to know how to create an effective to-do list to take advantage. After knowing your SMART goals, here are tips you can follow for a productive to-do list.
Yes, we can be really busy. But how can you focus on your tasks if you listed more than 10 today? And have you really finished all of them? How would you feel if you get only half of it done and reschedule the tasks most of the time? Frustrating.
We suggest keeping it at 10 most important tasks a day so that you can concentrate well on the things that matter most.
Out of your current list, some of the tasks are highly valued than the rest. Practice the Pareto Principle. 20% of the tasks you have on your list can give 80% of the results.
Mark the top three tasks you need to finish today in order of the results they can give. If, by any chance, that you can’t accomplish all of your to-dos, completing the top three can still give you more productivity than finishing the other 7 less critical tasks.
Sometimes, we have tasks that are similar in nature. For example:
Instead of doing them at different timeframes, why not cluster it into one task and finish it all? In this way, you can save time and effort because you are just focused on doing essentially the same task.
There might be tasks in your To-do list that take too long to finish. It feels disheartening when you can’t complete one task, and you have a lot piling up on your list.
It’s best to break it down into subtasks. For a task like “write an ebook,” it can be overwhelming.
You can break it down to bite-size pieces like “research sources that can be used for the ebook.” or “organize topics and sub-topics under chapter 1 of the ebook.”
In this way, you know how near or far you are to completion. This is useful, especially when you have sudden urgent tasks. You can go back and juggle different tasks efficiently because you know your progress.
Lastly, you need to put deadlines. With deadlines, you know how much time you have to work on the project. Alongside breaking down tasks, you can strategize to meet the deadline head-on.
But remember, deadlines should be realistic. You probably can’t finish writing a novel in one day. So set deadlines that are not too far that you would procrastinate, and not too near that it would be impossible to finish.
There you have it! You can now start writing down your to-do list! If you want to go digital, these are some apps you can use:
Now that you know how to create a list, the next step is prioritizing the right tasks to finish first. The Priority Matrix is of great help to your endeavors.
The Priority Matrix is known by many names. It’s called the Eisenhower Matrix because the 34th US President Dwight D. Eisenhower has said to invent it. With the tough decisions he has to make every day, he devised this system to segregate tasks by importance and urgency.
It is also known as the Urgent-Important Matrix as seen in Stephen Covey’s book, 7 Habits of Highly Effective People book.
As you can see, tasks are separated into 4 Quadrants.
For example, you have a social media post that should be up by today for the Chinese New Year. You prioritize this task first because it is time-sensitive. It would not make sense to publish 10 days after the holiday.
Other examples would be:
For example, planning and strategizing for your quarterly social media themes and materials is important. But there is no looming deadline to catch you if you do not do it.
Be mindful, though. If you neglect important but not urgent tasks, it can evolve to important and urgent tasks in the future.
Other examples would be:
For example, you got a call from your colleague just to chat. It is urgent because your phone is ringing. You can answer and just politely say you need some work to be done first.
Another is social media messages. If your primary task is to create social media content, if you reply to all the social media messages when they come, you might not have the time to create content.
It is best to delegate the tasks or work around your schedule like “1 hour of answering emails from 1 PM to 2 PM.”
These are tasks that do not add value at all, like browsing your personal social media or checking out the best skincare products. Avoid prioritizing it over the important tasks.
It is best to do these tasks on your downtimes when you do not have the energy anymore to work.
You have learned to:
Explore the other topics to learn how to become a remote working pro! For the meantime, please take time to complete a quick evaluation to help us improve our design and content.